In HRnest, you can precisely define when the reimbursement of business trip expenses takes place, which makes both financial control and proper accounting of expenses easier. In this article, we will show you step by step how to set the reimbursement date in a business trip settlement.
Step 1
From the side menu, go to Business Trips → Trip Settlements, and then open the details of a settled business trip:
Step 2
Set the reimbursement date by clicking the indicated button:
Step 3
Fill in the refund method and the date of reimbursement, and then save the changes by clicking the Set costs return button:
Step 4
The reimbursement date and method will appear in the system. In case of a mistake, these values can be edited by clicking the pencil icon:
❗ Can’t see the reimbursement date option?
This option is hidden if the trip has been marked as a Cost-free business trip. To add a reimbursement date, send the trip back for recalculation, return to the Basic settlement data step, and untick this option.