Depending on your calendar visibility settings, access for employees and managers can be restricted to viewing only themselves, their department, or their organization. However, HRnest also allows you to grant additional permissions in the Absences module, giving selected users access to specific employees whenever needed. This article explains how to configure these permissions.
ℹ️ You can check your organization's current absence calendar visibility settings and learn how to change them here ➡️
Step 1
From the side menu, go to Organization. Select the employee you want to grant additional permissions to, then click their name.
Step 2
In the Employee Profile, navigate to Permissions > For Absence. To grant additional permissions, click the + icon next to Add additional access for absences.
Step 3
Configure the permissions you want to grant. You can extend access for an entire department or for individual employees.
The following permissions are available:
View the absence calendar (leave plans and absence requests)
View the request list
View reports
Assign selected employees as substitutes
Once you've configured the required permissions, click Add.
ℹ️ Manager accounts have additional options available. Besides all of the permissions listed above, managers can also be granted permission to create leave plans and absence requests for the selected employees.
❗ Users who are granted access to the absence calendar will always be able to see the absence type for the employees they have access to, even if Hide request types is enabled in the calendar configuration. You can find it here ➡️