Custom fields can be added to the Additional Information section of an Employee Profile to store information that isn’t covered by standard employee data.
When creating a field, you choose its name and visibility. Each field can be visible only to the HR Department or to both the HR Department and the Employee, making it easy to separate internal information from details employees should be able to access. Once created, field values can be filled in individually for each Employee.
💡 Small field, big difference
Custom fields are a great way to keep track of additional employee information that may be useful on a day-to-day basis but doesn’t have an obvious place in the system.
Examples? You can use them to store a locker number, office access card number, workwear size, employee benefit card number, healthcare provider ID, or even the employee’s room number and floor.
Step 1
Start by opening the profile of the Employee you want to add additional information for.
From the side menu, go to Organization, find the right person on the list, and click their name.
Step 2
In the Employee Profile, stay in the Basic Data tab and scroll to the bottom of the page. Click Edit data to start editing the profile.
Step 3
Scroll to the bottom of the page again and select Configure additional fields.
Step 4
Click Add to create a new custom field, then enter its name.
💡 Choose a clear, specific name that tells you exactly what the field is for – for example, Locker number, Access card number, or Workwear size.
Next, choose who should be able to see the field. Select the Show to Employees checkbox to make it visible to both the HR Department and the Employee. If you leave it unchecked, the field will be visible only to the HR Department.
When you're done, click Save.
Step 5
Once the field has been created, it will appear in the Employee Profile and be ready to use. Simply enter the information you’d like to store in that field.
💡 If you need multiple custom fields, you can create all of them first and then fill in the relevant values once they're set up.
Finally, click Save data to save the changes in the Employee Profile.
❗ Not every field needs to be completed for every Employee. If a field isn’t relevant to a particular person, simply leave it blank. Fields without a value won’t appear in the Employee Profile, but they’ll remain available when editing the profile.