If an employee’s terms of employment change, for example:
working hours (e.g. from ½ FTE to full-time),
type of cooperation (e.g. from an internship to a contract of employment),
to maintain data consistency and separate previous and current employment terms, you should block the existing employee account and then create a new one.
Step 1: Blocking the existing Employee account
Go to the Organization tab in the menu on the left side of the screen and open the selected employee’s profile by clicking their name:
In the top right corner of the screen, click the three dots icon and select Block account.
✅ Blocked employee accounts do not count toward your purchased package. Their data remains stored in the system, and you can manage their visibility at any time.
Step 2: Creating a New Employee Account
From the menu on the left, click the Add button and then select Employee account.
In the next step, complete the employee’s basic details. Fields marked with an asterisk (*) are required.
❗ The login must be unique. This means the employee will not be able to use their previous login on the new account until it is changed on the previous (blocked) account.
Finally, click Add employee to create the new account.
Step 3: Setting New Employment Terms
After creating the new employee account, you can proceed to configure their current employment terms.
Setting the Working Hours (FTE)
Setting the Working Hours (FTE)
In the new employee’s profile, go to the Organization tab, hover over Cooperation, and then select Cooperation hours from the dropdown menu:
In this section, you can:
edit existing values (pencil icon on the right side),
add a new entry (plus (+) icon).
Enter the number of working hours per day or set a specific time range (from–to).
⚠️ The ability to set a specific time range depends on the time tracking methods enabled in your organization. If you want to change them, go to: Configuration → Work time configuration → Working time registration.
Selecting the Type of Cooperation
Selecting the Type of Cooperation
Go to the Cooperation tab, which you can find in the new employee’s profile under the Organization section, and then select Edit data.
In the Type of contract field, choose the appropriate value and confirm the change by clicking Save data.
⚠️ Remember that after creating a new Employee account, you should:
assign limits for the types of absences applicable in your company
set the work time register mode (if applicable).