When, for example, cooperation with an employee ends, you can either block or delete their account in the system.
We recommend blocking employee accounts instead of deleting them. This ensures that employee data remains in the system, whereas deleting an account is irreversible and permanently removes all associated data.
Both options are available — see the instructions below.
Option 1: Blocking an Account (Recommended)
✅ Blocking an employee prevents them from accessing the system, while their data remains stored. This allows you to review their employment history, submitted requests, and work time records whenever needed.
⚠️ Blocked employee accounts free up a seat in your subscription plan and are not counted toward the employee account limit.
Step 1
Go to the Organization tab and select the employee whose account you want to block.
Step 2
On the employee profile page, click the three-dot menu in the upper-right corner and select Block account.
Step 3
The account has been successfully blocked.
👀 You can configure whether blocked employees should be visible in the system here ➡️
Option 2: Deleting an Account
❗ Deleting an employee account results in the permanent and irreversible removal of all associated data (including requests and time records). Deleted data cannot be restored.
⚠️ The option to delete employee accounts is available only to the main HR account (the primary administrator).
Step 1
Go to the Organization tab and select the employee whose account you want to delete.
Step 2
On the employee profile page, click the three-dot menu in the upper-right corner and select Delete account.
Step 3
Enter the bolded password displayed in the confirmation window (unique to each user), then click Delete.
