Your company can assign different types of Assets to you in HRnest – for example a laptop, company phone, access card, software licence or other equipment you use at work.
In some cases, the person assigning an Asset may also ask you to confirm that you have received it. This gives everyone a clear record in HRnest that the Asset has actually been handed over to you.
If your confirmation is required, you will receive a notification in HRnest and an email.
In this article, we will show you where to find Assets assigned to you, how to confirm receipt and what happens when an Asset is returned.
⭐ What are Assets?
Simply put, an Asset is something your company provides for you to use at work. It can be a physical item, such as a laptop, phone, keys or company car, but also something non-physical, such as a software licence or access to a particular system.
In HRnest, you can see a list of all Assets currently assigned to you. This makes it easy to check what you have at any time and, where required, confirm that you have received a particular Asset.
📦 Where can I find my Assets?
There are two ways to access your Assets, depending on what you want to do.
👉 Want to check whether an Asset is waiting for your confirmation?
Open Notifications using the bell icon in the top-right corner of HRnest.
If an Asset assigned to you requires confirmation, you will see a notification there. Open it to go directly to the Asset details and confirm receipt.
👉 Want to see all Assets currently assigned to you?
Go to Assets → Assigned.
You will find a full list of your currently assigned Assets there.
🔢 How to confirm I’ve received an Asset
If the person assigning the Asset has requested confirmation, HRnest will let you know in Notifications.
Confirming receipt only takes a moment – simply open the Asset details and confirm that it has been handed over to you.
ℹ️ You’ll need to confirm it yourself
Only the person the Asset is assigned to can confirm receipt. HR or your Manager won’t be able to do it on your behalf.
Step 1
Go to Notifications and find the message: Confirm receipt of Asset: [Asset name]. For example: Confirm receipt of Asset: Dell Latitude laptop.
You will only see this notification if confirmation was requested when the Asset was assigned to you.
💡 Can’t find the notification anymore?
You can also confirm receipt directly from your list of Assets. Go to Assets → Assigned, find the relevant Asset and open its details.
Step 2
Click Acknowledge / Details to open the assigned Asset.
In the Receipt confirmation section, you can check whether the Asset is still waiting for your confirmation. If it's required - press the Confirm receipt button.
That’s it 😊 HRnest will save the confirmation together with the date and time.
Once confirmed, the Acknowledge button will disappear and the Asset details will show that receipt has already been confirmed.
↪️ Returning an Asset
If you are returning an Asset, you do not need to update anything in HRnest yourself.
Simply return it according to your company’s usual process – for example to HR, your Manager or another person responsible for company Assets.
Once the Asset has been collected, an authorised person will record the return in HRnest.
The Asset will then disappear from the list of Assets currently assigned to you.
❓ FAQ
Not every Asset requires any action from you. Below you will find answers to the most common questions about Asset assignment, receipt confirmation and returns.
Does every Asset require receipt confirmation?
Does every Asset require receipt confirmation?
No. Receipt confirmation is optional and depends on how the Asset was assigned.
If confirmation is required, you will receive a notification in HRnest.
What should I do if I cannot see the Confirm receipt option?
What should I do if I cannot see the Confirm receipt option?
First, check whether the Asset actually requires confirmation.
If confirmation was not requested when the Asset was assigned, the Confirm receipt button will not be displayed.
If you believe confirmation should be available, contact the person responsible for Assets in your company. They will be able to check it on their side.
Can someone confirm receipt on my behalf?
Can someone confirm receipt on my behalf?
No. Receipt can only be confirmed by the person the Asset has been assigned to.
HR and Managers cannot confirm receipt on your behalf.
Where can I check whether I have already confirmed receipt?
Where can I check whether I have already confirmed receipt?
Go to Assets and open the Asset details. You will see the current confirmation status there.
You can also check the Notifications tab and find the confirmation date directly in the details:
I can no longer see the receipt confirmation notification. What should I do?
I can no longer see the receipt confirmation notification. What should I do?
You do not need the notification to confirm receipt.
Go to Assets, find the relevant Asset and open its details.
If it is still waiting for confirmation, you will be able to confirm it there.
The Assigned until date has passed. Do I need to do anything?
The Assigned until date has passed. Do I need to do anything?
Not necessarily. The date itself does not automatically return the Asset.
Follow your company’s usual process for returning Assets. An authorised person will then record the return in HRnest.
Can I mark an Asset as returned myself?
Can I mark an Asset as returned myself?
No. The return is recorded by an authorised person managing Assets in your company (e.g. the HR department).
What should I do if I want to return an Asset?
What should I do if I want to return an Asset?
Return it according to your company’s usual process – e.g. bring it to HR, your Manager or the person responsible for Assets.
You do not need to mark the Asset as returned in HRnest yourself.
Why has a returned Asset disappeared from my list?
Why has a returned Asset disappeared from my list?
The Assets section shows Assets that are currently assigned to you.
Once an Asset has been returned and the return is recorded in HRnest, it will no longer appear on that list.